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For more information, please contact:


qaprograms@coto.org


Finding Your Way in MyQA

Here are some tips to help you navigate the College’s QA site.

Due Dates

MyQA is designed based on the College’s registration year of June 1st – May 31st. After May 31st the QA requirements for the previous registration year are no longer accessible and the QA requirements for the new registration year become available in June.

What are the due dates for QA requirements?

Self-Assessment (SA): October 31st
OTs must complete a self-assessment between June and October 31st every other year or recommended when a change in practice occurs.

Professional Development Plan (PD Plan): May 31st
OTs must complete their PD Plan between June and May 31st every year.

Prescribed Regulatory Education Program (PREP): October 31st
OTs must complete the PREP between June and October 31st every year.

Verify your due dates by logging in and selecting MyQA.

Your PD Plan is due May 31st and your SA and PREP are due October 31st. The SA and PREP require reflection on practice. Through this reflection, you may identify further learning needs, which you may add to your PD Plan as goals. You are encouraged to start your PD Plan when it is available in June and work towards accomplishing your goals over the course of the year.

"Closed" in MyQA Status

What does “closed” status mean in MyQA? 

A closed status means a QA requirement (SA, PD Plan or PREP) has not been completed by the due date and you no longer have access to complete it. Once a requirement has been closed you will only have access to a summary of information completed by the closed date.

As per the Compliance with Quality Assurance Program Requirements policy, a closed status may result in follow-up from the College.


Current and Past QA Requirements

Where can I access the current QA requirements? 

You can access your current QA requirements by logging in and selecting MyQA.

Where can I find my completed QA requirements? 

You can access a list of your 2012-2018 requirements with their completion status in MyQA. If you opened a requirement and did not complete it, it will be recorded with a closed status.

You can no longer access the content of your 2012 - 2016 SA, PD Plan or PREP.

Will I be able to access copies of my completed QA requirements in MyQA? 

Yes. A read-only summary of your completed QA requirements from 2017 and onwards will be available through MyQA. Click on the History link below each requirement box and then select the Year column to access the read-only summary.

MyQA History v1

You can also select MyQA Full History, located at the bottom of MyQA, to access a complete list of all completed requirements.


General

Can my QA requirements be re-opened after they are completed or closed?  

It depends on why you are requesting them to be re-opened or why you weren’t able to complete them by the due date. Contact qaprograms@coto.org to discuss your specific situation. The College reviews requests on a case by case basis.

If I don’t complete my QA requirements will I be audited by the College?  

No. Currently, not completing your QA requirements does not result in being randomly selected to participate in the Competency Review and Evaluation process. However, completion of QA requirements is mandatory for registrants. Review the Compliance with QA Program Requirements Policy and contact qaprograms@coto.org for further information.

Do I have to complete my QA requirements if I am a new graduate?  

You are not required to complete your QA requirements during your first year of registration with the College. You will be required to complete your QA requirements in your second year of registration with the College and each year you are registered. View your due dates by logging in and selecting MyQA.


Self-Assessment (SA)

How do I know if I should complete the clinical or non-clinical self-assessment? 

Your practice is defined as clinical if you are seeing at least one client during the current registration year.

Which self-assessment should I complete if I am in a mixed practice? 

If you are in a mixed practice role and are seeing at least one client during the current registration year, you should complete the clinical self-assessment.

You may also choose to complete the non-clinical self-assessment once your clinical self-assessment has been marked complete. You cannot open more than one requirement of any type at the same time.

What if I require access to a French version of the Self-Assessment? 

The SA is based on the Essential Competencies of Practice for Occupational Therapists in Canada. An online French version of the SA is not available at this time. You may wish to consider reviewing Les Compétences Essentielles à la pratique pour les ergothérapeutes au Canada - 3e édition while completing your SA. Contact qaprograms@coto.org for further information.

Can I do more than one Self-Assessment per year? 

Yes. As long as you mark a Self-Assessment complete, you will be able to access a new SA. OTs are encouraged to complete a new SA any time there is a change to their role or scope of practice. The SA is meant to be a moment in time reflection of you and your practice and many registrants choose to complete more than one SA every two years. Your due dates are based on the registration year. You can complete any number of SAs per registration year and your due date will be October 31st two registration years later.

How does the rating scale work? 

The Self-Assessment rating scale is loosely based on Miller’s pyramid of clinical competence.

1. I have basic knowledge of this competency.
2. I have basic knowledge of this competency and understand how it applies to my practice.
3. I can demonstrate this competency if required.
4. I consistently apply this competency in my practice.

You may find you rate yourself at different levels (1-4) at different points in your OT career depending on your experience (new grad / entry level practice), a recent change in practice area, or working in a practice area that does not require you to consistently perform or demonstrate a specific competency. The SA is your opportunity to reflect on your current knowledge and skills in each competency to determine if there may be areas that require some additional focus or learning.

How do I complete my Self-Assessment if I’m registered with the College but on a leave, or not currently working? 

The SA is designed to help you reflect on your level of knowledge for each competency, at the time you are completing it. Though you may be on leave, or not currently working, you still have a responsibility to ensure you are knowledgeable about College expectations, professional responsibilities and the essential competencies of practice. Using the “priority for learning” drop-down menu may help you to select competencies that might be a lower priority for learning given your current situation.

Why does the status on my Self-Assessment indicate “Not Started” even though I completed it and my dates changed? 

Once you complete your SA the status will return to “Not Started” to allow you to complete any additional SAs if you choose to do so. As long as your “Last Completed” date and “Due Date” are correct, you have met your requirement.

QA 03 v1


Professional Development Plan (PD)

What are SMART goals? 

SMART goals are a way of framing your learning goals to enable success.

The acronym SMART stands for:

Specific
Measurable
Achievable
Realistic
Time-limited

Examples of SMART goals:

To improve my interactions with patients in the hospital, I will successfully complete a communications course for health care professionals by April 30. After the course, I will share knowledge and skills gained with the rest of the OT team through a lunch-and-learn presentation.

I will enhance my knowledge of therapeutic surfaces to apply to decisions when providing care to patients at risk of developing pressure sores. To do this, by March 2018, I will engage with at least 2 local vendors for an in-service and conduct a literature review on at least 2 recent articles published for occupational therapy practice.

I will improve my knowledge of my organization's privacy and confidentiality policies and procedures by liaising with the privacy officer. I will review at least one relevant procedure/policy/protocol and write a summary of how it affects my practice by December.

How many goals must I create for my Professional Development (PD) Plan? 

You are required to complete a minimum of 2 SMART goals up to a maximum of 5 SMART goals each year for your PD Plan.

Can I copy and paste my ongoing goals to next year’s PD Plan? 

No. MyQA does not allow you to copy and paste ongoing goals to next year’s PD Plan. It was specifically designed to support you to engage in a reflective goal setting process. When next year’s plan becomes available (June each year) you can view your completed “read-only” summary of your previous plan and consider if your ongoing goals are still relevant and add/update for your next plan.

Should I mark my plan complete if my goals are still ongoing? 

Yes. You are working on the current registration year's PD Plan, which was made available in June. You have likely been documenting your progress since then and are required to mark your goals as "met" or "ongoing" followed by marking your plan complete by the May 31st deadline.

How do I mark a goal as ongoing? 

Enter information into each field on your PD Plan goal setting page then indicate your goal is “ongoing” in the dropdown menu and mark your plan complete by the due date.

qa-ongoing

I completed my PD Plan, but the due date still says May 31st of the current registration year? 

As long as you see the green dot and completed status you have met your requirement.

pd-plan

Can the College access my previous PD Plan? 

The College does not have access to PD plans prior to 2017. MyQA has a list of requirements previous to 2017 but no content.

I would like to set new goals for the next registration year. Where can I access a new plan? 

PD Plans become available in June each registration year. When it becomes available you will see your updated due date in MyQA to be May 31st of the new registration year.

If you are working on a SA and your due date is 1-2 years in the future and you leave the status of your SA as in-progress after June (after the new QA requirements become available). You can identify goal statements from your SA to appear on your next PD Plan.

What happens after May 31st?  

After May 31st your PD Plan will have a closed status which means you will no longer have access to add to or complete it. You will only have access to a read-only summary of what has been completed on your PD Plan to date.

What if I require access to a French version of the PD Plan?  

An online French version of the PD Plan is not available at this time. Contact qaprograms@coto.org for further information.


Prescribed Regulatory Education Program (PREP)

I completed my PREP, but the due date still says May 31st of the current registration year?  

As long as you see the green dot and completed status you have met your requirement. PREPs become available in MyQA in June in each registration year. When it becomes available you will see your updated due in MyQA to be October 31st of the new registration year.

Where can I find previous PREPs? 

You can find previous PREPs under the PREP archives page on the College website. PDF versions are available from 2008 onwards and online versions are available from 2015 onwards.

What if I get answers incorrect on my PREP? 

The College monitors completion status, not individual scores. The PREP is designed to engage you in a learning process to clarify professional expectations and identify any potential learning gaps.

What if I require access to a French version of the PREP?  

An online French version of the PREP is not available at this time. You can access a PDF French version by pressing the PREP button on your MyQA page.


Technology

How do I save my work? 

Your progress will be saved if you click previous, next or save on any page.

Which browser should I use to access MyQA? 

MyQA should function in any of the more common browsers (Chrome, Firefox, Internet Explorer or Safari). Ensure you are using the most current version of your browser. If you are experiencing technical challenges you may try switching to a different browser.

Can I access MyQA using my mobile device, or tablet? 

Yes. MyQA has been designed to work on mobile devices and tablets. Ensure you are connected to the Internet at all times. If using a mobile device, your device may “jump” from using one WiFi connection to another (even without you realizing it). This “jumping” or disruption in connectivity can cause your answers to not be saved. A hard-wired connection is recommended. If you are experiencing technical challenges you may try switching to using a laptop, or PC.


Registration & QA Requirements

Do I need to complete my QA requirements if I resigned my certificate? 

No. If you are not registered with the College, you are not required to fulfill any Quality Assurance requirements.

When I go on maternity leave or take a leave of absence from work do I have to complete my QA requirements?  

That depends.

If you take a leave and resign your certificate of registration, you are not required to fulfill any Quality Assurance requirements during the time you are not registered.

If you maintain your registration with the College during your leave, you are required to fulfill all your Quality Assurance requirements like all other OTs.

Do I need to complete my QA requirements if I am currently unemployed or on a medical leave?  

The College’s Quality Assurance program is designed to be applicable to all OTs. If you feel you are currently unable to complete your QA requirements for any reason, contact qaprograms@coto.org to discuss your specific situation. The College reviews requests on a case by case basis.


More

I am practicing in a non-clinical OT role. Do I need to complete my QA requirements? 

Yes. All Ontario OTs are required to participate in the College’s Quality Assurance program, which is mandated by law.

Can I complete my QA requirements as a group with other OTs? 

Yes, you can work on QA requirements as a group with other OTs, however each OT is required to complete their own requirements in MyQA.

When I complete my requirements will the College be able to see everything?  

Yes. Once you complete your requirements, College staff will be able to review the content to confirm completion.

The College monitors completion for all OTs. We encourage you to read all College emails and visit the website to view reminders and updates on the program.

I don't have enough time to complete all my QA requirements. Am I eligible to receive a due date extension?  

If you feel there are extenuating circumstances impacting your ability to complete your QA requirements it is best to contact qaprograms@coto.org prior to the due dates to discuss your specific situation. The College will review such requests on a case by case basis.

I did not complete my QA requirements by the due date. 

As per the Compliance with Quality Assurance Program Requirements policy, OTs who do not complete all requirements by required due dates may be referred to the Quality Assurance (QA) Committee for non-compliance. The QA Committee may take different actions including, but not limited to: assignment of education and remediation, assignment of a peer and practice assessment and/or a referral to the Investigations, Complaints and Reports Committee (ICRC) for review.


Questions? For technical issues, please contact info@coto.org or 1.800.890.6570/416.214.1177 ext. 236. For questions about your QA requirements, please contact qaprograms@coto.org or 1.800.890.6570/416-214-1177 ext. 239.

Do you have comments about MyQA? We want to hear from you! Share your feedback with us by completing our short survey.



PREP Archive

The Prescribed Regulatory Education Program (PREP) is a self-directed learning module that enhances OTs’ knowledge of current professional practice standards.

To access an archive of PREPs from previous years please click here.





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