MyQA icon As you navigate the College’s new MyQA site, here are some tips to help you along the way.

Due Dates

What are the new QA requirement due dates?

Self-Assessment: October 31, 2017

OTs must complete this assessment every other year between June and October 31, or when a change in practice occurs. 

Please Note: Any registrant who completed a Self-Assessment between January 1 – May 31, 2016 will be required to complete a Self-Assessment, this year, between the launch of MyQA (June, 2017) and the new due date of October 31, 2017. This is in order to align with the change in QA time lines. Should you have any questions, or concerns about this, please don’t hesitate to contact us at: qaprograms@coto.org

Professional Development Plan: May 31, 2018

Prescribed Regulatory Education Program (PREP): October 31, 2017

Click below to watch a recording of our August 15, 2017 MyQA presentation hosted by Seema Sindwani, Manager, Quality Programs.

View the slide deck.




Past and Present QA Requirements


Where is the Practice Development (PD) Portal? 

The PD Portal closed on May 31, 2017 and has been replaced with MyQA.

Where can I access the current QA requirements? 

You can access your 2017 QA requirements (Self-Assessment (SA), Professional Development Plan (PD Plan) and Prescribed Regulatory Education Program (PREP) by logging in through the College website and selecting MyQA.

Can I find my own personal due dates for each requirement? 

MyQA displays the due dates attached to your unique login. As you complete each QA requirement, the system will automatically update your due dates.

Where can I find my previously completed QA requirements? 

You can access a record of all your 2012-2016 requirements with their completion status in MyQA. If you did not open a requirement in any given year, there will be no record of the requirement. If you opened a requirement and did not complete it, it will be recorded with a closed status.

You can no longer access the content of your previously completed SA, PD Plan or PREP.

Will I be able to access copies of my completed QA requirements in MyQA? 

Yes. A read-only summary of your QA requirements completed in 2017 and forward will be available through MyQA. Click on the History link below each requirement and then select the Year column to access the read-only summary.

You can also select MyQA Full History, located at the bottom of MyQA, to access a complete list of all previously completed requirements.


Self-Assessment

How do I know if I should complete the clinical or non-clinical self-assessment? 

Your practice is defined as clinical if you are seeing at least one client during the current registration year.

Which self-assessment should I complete if I am in a mixed practice? 

If you are in a mixed practice role and are seeing at least one client during the current registration year, you should complete the clinical self-assessment.

If you choose to, you may also complete the non-clinical self-assessment once your clinical self-assessment has been marked complete. You cannot open more than one requirement of any type at the same time.

Can I do more than one self-assessment per year? 

Yes. As long as you mark a self-assessment complete, you will be able to access a new self-assessment. OTs are encouraged to complete a new self-assessment any time there is a change to their role or scope of practice.


Professional Development Plan

What are SMART goals? 

Using SMART goals is a way to think about framing your learning goals to enable success.

The acronym SMART stands for:

Specific
Measurable
Achievable
Realistic
Time-limited

Examples of SMART goals:

To improve my interactions with patients in the hospital, I will successfully complete a communications course for health care professionals by April 30, 2018. After the course, I will share knowledge and skills gained with the rest of the OT team through a lunch-and-learn presentation.

I will enhance my knowledge of therapeutic surfaces to apply to decisions when providing care to patients at risk of developing pressure sores. To do this, by March 2018, I will engage with at least 2 local vendors for an in-service and conduct a literature review on at least 2 recent articles published for occupational therapy practice.

I will improve my knowledge of my organization's privacy and confidentiality policies and procedures by liaising with the privacy officer. I will review at least one relevant procedure/policy/protocol and write a summary of how it affects my practice by December 2017.

How many goals must I create for my Professional Development (PD) Plan? 

You are required to complete a minimum of 2 SMART goals up to a maximum of 5 SMART goals each year for your PD Plan.

What if I mark my PD plan as complete and wish to add more goals before the due date? 

If you identify additional goals after you have marked your PD Plan complete and have fewer than the maximum 5 goals, you will need to contact qaprograms@coto.org to re-open your PD Plan.

You could also choose to make note of your additional goals and add them to your plan for next year.


Prescribed Regulatory Education Program (PREP)

Where can I find previous PREP modules? 

You can find PDF versions of the 2008 - 2016 PREP Modules under A-Z Resources on the College website.

Will the answers to my PREP be saved? 

If you wish to complete the module over more than one session, you can exit and return to it at any time. When returning, if you select the resume option, your responses will have been saved and you can continue from where you left off. If you select the restart option, your answers will not have been saved and you will need to begin the module again.


Technology

How do I save my work? 

Your progress will be saved if you click previous, next or save on any page.

Which browser should I use to access MyQA? 

MyQA should function in any of the more common browsers (Chrome, Firefox, Internet Explorer or Safari). Chrome and Firefox are recommended over Internet Explorer.

Can I access MyQA using my mobile device, or tablet? 

Yes. MyQA has been designed to be responsive on any of your devices – mobile, tablets, laptops, desktops.


Registration & QA

Do I need to complete my QA requirements if I resigned my certificate? 

No. If you are not registered with the College you are not required to fulfill any Quality Assurance requirements.

When I go on maternity leave or take a leave of absence from work do I have to complete my QA requirements?  

That depends.

If you go on maternity leave and resign your certificate of registration, you are not required to fulfill any Quality Assurance requirements during the time you are not registered.

If you maintain your registration with the College during your leave, you are required to fulfill all of your Quality Assurance requirements like all other OTs.

Do I need to complete my QA requirements if I am currently unemployed?  

The College’s Quality Assurance program is specifically designed to be broadly applicable to all OTs. If you feel you are currently unable to complete your QA requirements for any reason, contact the qaprograms@coto.org to discuss your specific situation. The College will review your request and provide direction on your requirements.

I am currently on a medical leave. Do I need to complete my QA requirements? 

If you feel you are currently unable to complete your QA requirements, contact qaprograms@coto.org to discuss your specific situation. The College will review your request and determine if you qualify for a one-time exemption or deferral. Requests are considered on a case by case basis.


More

I am practicing in a non-clinical OT role. Do I need to complete my QA requirements? 

Yes. All OTs registered with the College are required to participate in the College’s Quality Assurance program, which is mandated by law.

Can I complete my QA requirements as a group with other OTs? 

Each OT is required to complete their individual requirements in MyQA.

The College encourages registrants to participate in group discussions to support reflection and learning, so, if as a group, you identify similar goals, each OT can customize the goal for their personal PD Plan.

When I complete my requirements will the College be able to see everything?  

Yes. Once you complete your requirements, College staff will be able to review the content to confirm completion.

The College will be monitoring completion for all OTs. We encourage you to read all College emails and visit the website to view reminders and updates on the program.

I don't have enough time to complete all my QA requirements. Am I eligible to receive a due date extension?  

If you feel there are extenuating circumstances impacting your ability to complete your QA requirements it is best to contact qaprograms@coto.org prior to the due dates to discuss your specific situation. The College will review such requests on a case by case basis.

I did not complete my QA requirements by the due date. Will I automatically be selected to participate in the College’s Competency Review and Evaluation (CRE) process? 

At this time, an incomplete status on any of your QA requirements will not automatically result in selection for the CRE process. CRE participants are randomly selected each year. Should you be randomly selected to participate in the CRE process, any incomplete status for QA requirements would be taken into consideration as part of the overall review process.

The College will be considering how to address non-compliance as part of the CRE program review and evaluation currently underway.

OTs who do not complete all requirements may be referred to the Quality Assurance (QA) Committee to address their non-compliance. The QA Committee may take different actions including, but not limited to: assignment of education and remediation, assignment of a peer and practice assessment and/or a referral to Investigations, Complaints and Reports Committee (ICRC) for review.


Still have questions? For technical issues, please contact info@coto.org or 416-214-1177 ext. 236. For questions about your QA requirements, please contact qaprograms@coto.org, or 416-214-1177 ext. 239.

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